Architecture SOP Library — DesignFlow OS
Architecture SOP Library · UK Standards

Every process
your practice
needs, documented.

28 professionally written standard operating procedures covering the complete architecture project lifecycle — referenced against RIBA, ARB and UK Building Regulations.

28+
SOPs included
8
Series A–H
2
Formats
Get the Library — £27 See all 28 SOPs ↓
DesignFlow OS Architecture SOP Library — Studio Operations Series H
Written by a qualified architect
RIBA & ARB standards referenced
Word (.docx) + Notion format
Fully editable
One-time purchase
Why This Exists

Without documented processes,
your practice is a person.

  • 🧠
    Knowledge lives in people, not systems
    When your most experienced team member leaves, your processes leave with them. Undocumented practices cannot be trained, audited or scaled.
  • 📋
    Inconsistent quality across projects
    Without a standard process, every project runs differently. Client experience and delivery standards vary depending on who's managing it that week.
  • ⚖️
    Regulatory exposure
    CDM, Building Regulations, planning obligations — without documented procedures, compliance depends on individual memory rather than practice policy.
  • 🏆
    Clients notice the difference
    A practice with documented processes communicates professionalism before a single drawing is issued. SOPs underpin the client experience from first contact to handover.
"Professional practices don't just deliver great design — they deliver a consistent, repeatable experience. That requires documented process, not just talented people."
Pearl — Architect & Founder, DesignFlow OS
The Complete Library

Eight series.
Every stage covered.

Every SOP referenced against current UK legislation and professional body standards. Structured from first enquiry through to post-occupancy evaluation.

Series A — Studio Setup SOP
Series A
Series A
Studio Setup & Foundations
  • New Client Enquiry Handling
  • Fee Proposal & Appointment
  • Client Onboarding Procedure
  • Client Relationship Management
Series B — Client Management SOP
Series B
Series B
Client Management
  • Brief Development & Feasibility
  • Project Scope Definition
  • Project Setup & Launch
  • Consultant Appointments
Series C — Design Process SOP
Series C
Series C
Design Process Management
  • RIBA Stage Delivery Process
  • Design Review Procedure
  • Client Approval & Sign-Off
  • Design Co-ordination
Series D — FF&E SOP
Series D
Series D
Technical & Regulatory Compliance
  • Planning Application Process
  • Building Regulations Submission
  • CDM Compliance Procedure
  • Accessibility & Part M
Series E — Project Delivery SOP
Series E
Series E
Procurement & Construction
  • Tender & Contractor Selection
  • Contractor Appointment
  • Site Management & Inspection
  • Quality Assurance on Site
Series F — Finance SOP
Series F
Series F
Financial Management
  • Fee Management & Invoicing
  • Project Cost Control
  • Expense & Disbursement Policy
  • Budget Reporting Procedure
Series G — Contracts & Legal SOP
Series G
Series G
Studio Operations
  • Staff Onboarding Process
  • CPD & Training Policy
  • Performance Review Procedure
  • Studio Management
Series H — Studio Operations SOP
Series H
Series H
Handover & Post-Occupancy
  • Practical Completion & Snagging
  • O&M Manual Compilation
  • Post-Occupancy Evaluation
  • Project Close-Out
DesignFlow OS SOP Library — the complete set of 28 documents
What You Receive
Two formats.
One purchase.

Every SOP delivered in both formats simultaneously — use whichever works for your practice, or both.

Word documents
Full A4 professional documents with branded header, series colour coding, version control and print-ready layout. Editable in Word or Google Docs.
  • A4 professional layout
  • Series accent colour system
  • Version control fields
  • Share with clients or staff
Notion mini-SOPs
Concise, scannable versions formatted for Notion — quick-reference process guides for you and your team. Compatible with DesignFlow OS workspace.
  • Markdown-formatted for Notion
  • Quick-reference format
  • Works in DesignFlow OS
  • Searchable within Notion
Standards & Legislation

Written for
UK practice.

Every SOP referenced against current UK legislation, regulatory requirements and professional body guidance — written by someone who practises under these standards.

  • RIBA
    RIBA Plan of Work 2020
    Stage-by-stage process aligned to current RIBA stages 0–7
  • ARB
    ARB Code of Conduct
    Professional conduct obligations and client relationship standards
  • CDM
    CDM Regulations 2015
    Principal designer duties, F10, health & safety file obligations
  • BR
    Building Regulations 2010
    Approved Documents, Part M accessibility, energy compliance
  • JCT
    JCT Standard Forms
    Contract administration procedures under common JCT forms
  • GDPR
    UK GDPR & Data Protection
    Client data handling, retention policy and practice obligations
28
Professional SOPs
UK-specific
Written for UK law, not adapted from generic templates
Fully editable
Every document is yours to customise to your practice
Complete lifecycle
From first enquiry through to post-occupancy evaluation
Current standards
Referenced against legislation current at time of writing
Is This For You?

Built for architects who
think like practice leaders.

🏛
Practice Principals
Founding directors who want to build a professional practice that doesn't depend entirely on them.
  • Document how your practice works
  • Train staff to your standard
  • Reduce regulatory risk
  • Create a foundation for growth
📐
Associate Architects
Associates running projects who need clear processes to manage their team and client relationships professionally.
  • Run projects to a consistent standard
  • Manage client approvals confidently
  • Navigate CDM and compliance clearly
  • Document your way of working
🚀
Recently Chartered
Newly chartered architects setting up independently or in early practice — building credibility from day one.
  • Look established from day one
  • Have a process for every situation
  • Know your regulatory obligations
  • Build a practice manual from scratch
Investment
Architecture SOP Library
£27
One payment. Yours forever. Fully editable.
  • 28 professional SOPs across 8 series
  • Full Word (.docx) A4 documents
  • Notion mini-SOPs for in-workspace use
  • RIBA, ARB, CDM & Building Regs referenced
  • Series A–H — complete project lifecycle
  • Instant delivery — download immediately
  • All future updates included
Get the SOP Library →

Secure checkout · Instant delivery · Lifetime access

Less than an hour
of your time. Worth years.

01
Cheaper than one hour of your time
At typical UK architectural hourly rates, this costs less than 30 minutes of billable time — yet the processes it gives you will save hours across every project you ever run.
02
Written by a practising architect
Not generic business templates adapted for architects. Written by someone who practises under these exact standards, manages these exact obligations, and has done this work.
03
Use them today
Instant download, fully editable. Add your practice name and have a professional SOP in front of a client or team member within the hour.
04
The foundation your practice manual needs
Every ARB audit and client due diligence process asks: how does your practice work? Now you have a documented, professional answer.
Also available as part of DesignFlow OS

Want the SOPs inside
a complete studio operating system?

DesignFlow OS includes shorter Notion mini-SOPs as teasers throughout the workspace. This SOP Library is the full set — complete Word documents and expanded Notion versions — designed to complement your DesignFlow OS workspace.

See DesignFlow OS → Just the SOPs
Questions

Everything you
need to know.

Still have a question? DM @designflowos

What format are the SOPs delivered in? +
All 28 SOPs in two formats: full A4 Word (.docx) documents with professional formatting, and concise Notion-ready markdown versions. Both arrive in the same download.
Can I edit and customise the documents? +
Yes — fully. Every Word document is editable. Add your practice name, adjust procedures to match how you work, change the language, add additional sections. They're a professional starting point, not a rigid template.
Are these suitable for sole practitioners? +
Absolutely. Sole practitioners and small practices often benefit most — documented processes make you operate like a much larger practice, and you'll have clear structure when you do bring someone on.
Are the SOPs UK-specific? +
Yes — written specifically for UK architectural practice, referencing RIBA, ARB, CDM 2015, UK Building Regulations and JCT forms. The project management SOPs are applicable more broadly, but the regulatory content is UK-focused.
How does delivery work? +
Immediately after purchase you'll receive an email with your download link. All 28 Word documents and the Notion files are in a single organised download — ready to use immediately.
How does this relate to DesignFlow OS? +
DesignFlow OS includes shorter Notion mini-SOPs as in-workspace reference guides. This library is the full, expanded set — designed to complement and complete DesignFlow OS, or stand alone.
Will there be an interior design version? +
Yes — an Interior Design SOP Library is in development. The processes are similar but the procurement workflow and specification procedures differ enough to warrant a separate dedicated set. Follow @designflowos for updates.
Are future updates included? +
Yes. One purchase gives you lifetime access and all future updates — including any additional SOPs and any updates to reflect changes in UK legislation or professional standards.
Ready to document your practice?

28 SOPs.
Every process. One purchase.

Give your practice the documented processes it needs to deliver consistently, scale confidently and operate professionally.

Get the SOP Library — £27

One-time purchase · Instant delivery · Word + Notion formats · Lifetime access